Forum Post: RE: I need some help running the following reports in GP

Hi Mian,

The first two reports are normally printed from a Financial Reporter such as FRx or Management Reporter. Depending on the version you have, one of those report writers came with the software. There is, however, a rather archaic financial reporter within Dynamics GP. It's called Advanced Financial Analysis, AFA for short. In the early years of Dynamics, this was the only tool available (that, and Crystal Reports). OK, enough with the history lesson.

To come up with some quick and dirty - and NOT pretty - financial statements, try the following:

FOR AN INCOME STATEMENT

1. Navigate to: Financials | Reports | Quick Financials                      
2. Select the kind of report, but do Profit and Loss first.
3. Choose which columns you want to print and indicate an open year.
4. Save the report.

 FOR A BALANCE SHEET

1. Navigate to: Financials | Reports | Financials | Quick Financials
2. This time, select Balance Sheet as the report type. Identify the Profit and Loss Statement you just created as the Net Income/Loss Source
3. Choose which columns you want to print and indicate an open year.
4. Save the report.

  THE NEXT STEP IS TO CREATE REPORT OPTIONS

1.  Navigate to: Financials | Reports | Financials | Financial Statements
2. Select the Modify button to open the Financial Statement Reports Options window.
3. Make whatever selections are desirable and then save the report option
4. Do the same thing for your Balance Sheet report.

PRINTING THE FINANCIAL STATEMENTS

1. You print these financial statements much like you do any other report. Select the option you want to print and his the print button.
2. But Waite! In order to get AFA to choose the correct date, you need to change the user date to the date you want on the report. For instance, if you want the Balance Sheet to be as of 12/31/12, you need to change the User Date to 12/31/13
3. Create report options for this report like you did for the balance sheet and print.

 The AFA reports depend on the account category assigned to each account in the Account Maintenance window. The system doesn’t care what the account is. If you have included the Retained Earnings account in the cash category, it’s going to print as the first asset on the balance sheet.

 I do not know what you mean when you say you want to print a “Cumulative General Ledger for 2012”. Have you looked at the Detailed or Summary Trial Balance report? Can you describe what the report should look like?

Kind regards,

Leslie